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Your NEW Planning Library

We have created a new planning library for you to use as part of your Steps for Life event preparation. Here you will find planning committee tools, calendar, templates, materials, documents and forms. The page may be long, but it has everything you need.

 

 

Quick Links:

Planning Calendar

Committee Forms

Tip + Tricks

Templates

Other Helpful Docs​

French Materials

NEW Committee Cafe:

Bring your favourite cup of whatever and kick back with others and let's chat about all things SFL! This is a space is completely optional to come when you can, share ideas, problem solve and to ask the Threads of Life team any questions. Invites will be sent through the calendar to hold the time. 

Note: For Onsite Registration Station orientation and materials, please visit the section called 

The Planning Calendar  - Month by Month

The countdown is on for Steps for Life next spring. Throughout the planning cycle, there are a number of "action items" and "key dates" that you will need to address when planning your Steps for Life event. (Note: If LINKS unlinked - document is under review and edit. Once finalized and ready for download it will have a link.)

Anchor 1 - Planning Calendar

OCTOBER

This month's focus:

  • CONFIRM with Threads of Life that your committee is in place with plans to move forward for 2026 Steps for Life

  • Submit all required volunteer forms (consult with RDC for details)

  • Assign committee member roles and responsibilities

  • Enter volunteer hours

Relevant links:

Deadlines for this month:

  • Nothing to note.

National Messaging Scheduled:

  • Social Media Messaging - national Instagram, LinkedIn, Facebook

  • eNews - Volunteer Recruitment

  • Blog - Volunteer Recruitment

  • Personalized Email - a welcome message to previous sponsors ($1000 and over) from RDCs

NOVEMBER

This month's focus:

  • Determine walk date, time and location 

  • Determine dollar and participant goals

  • Book venue and confirm availability

  • Confirm at least one committee member has completed the Accessible Customer Service training

  • Schedule committee meetings and reserve conference line if needed 

  • Review and sign off on Code of Conduct and Transportation policies

  • Review promotional material quantities with RDC and order (due in December)

  • Nov 12 - Committee Cafe (12pm EST)

  • Nov 19 - Webinar to announce plans for 2026 Steps for Life 

  • Enter volunteer hours

Relevant links:

Deadlines for this month:

  • Nothing to note.

National Messaging Scheduled:

DECEMBER

This month's focus:

  • Establish event budget

  • Develop list of potential local sponsors with plans for contacting

  • National Sponsors confirmed (Dec 1)

  • Enter volunteer hours

Relevant links:

Deadlines for this month:

Dec 12 - submit the promotional order form for January delivery

Dec 15 - provide walk details to RDC to create your webpage

National Messaging Scheduled:

JANUARY

This month's focus:

  • Develop marketing plan to promote and distribute materials in your community

  • Develop Social Media Plan

  • Continue to identify and approach local sponsors

  • Start to identify VIPs and invite them to your walk

  • Download your e-Promo Kit

  • Enter volunteer hours

  • Jan 14 - Committee Cafe (1pm EST)

Relevant links:

Deadlines for this month:

Jan 2 - Confirm mailing address for materials to begin shipping this month

Jan 31 - order volunteer t-shirts for new committee members - form

National Messaging Scheduled:

  • Social Media Messaging - national Instagram, LinkedIn, Facebook

  • eNews - Intro to Steps for Life

  • Blog - Five things to know about the Steps for Life Event

FEBRUARY

This month's focus:

  • ​​Launch marketing campaign

  • Confirm receipt of printed promotional materials

  • Implement plan for team recruitment

  • Book entertainment, tents, barbeques and all other rentals

  • Invite local VIPs to attend and confirm attendance with RDC

  • Provide required permit information to RDC for Certificate of Insurance

  • Develop volunteer requirements and recruitment plan for event day

  • Contact Family Spokesperson, as confirmed by RDC 

  • Feb 11 - Committee Cafe (2pm EST)

  • Complete day of materials order form and submit by March 13.

  • Enter volunteer hours

Relevant links:

Deadlines for this month:

  • Feb 1 - Steps for Life Online Registration Opens 

  • Feb 12 - to order new Memory Lane Signs

National Messaging Scheduled:

  • Social Media Messaging - national Instagram, LinkedIn, Facebook

  • eNews - Registration Open

  • Online calendar - safetyandhealthweek.ca - Event Postings

  • Email - Recruitment message to past participants

  • Email - Recruitment message to past team captains

  • Email - Participation message to all Threads of Life contacts

MARCH

This month's focus:

  • Final push for sponsors and in-kind donations

  • Follow up with potential businesses for team recruitment

  • Finalize event logistics and supplies needed

  • Confirm first aid volunteers to be on-site at your event

  • Issue media releases

  • Enter volunteer hours

  • Mar 11 - Committee Cafe (3pm EST)

Relevant links:

Deadlines for this month:

  • Mar 7 - to confirm sponsor logos for t-shirts 

  • Mar 13 - to confirm sponsor logos on thank you sign

  • Mar 13 - submit the promotional order form for April delivery

National Messaging Scheduled:

  • Social Media Messaging - national Instagram, LinkedIn, Facebook

  • Print Newsletter - Register, Local communities & national online, national sponsors, contest

  • Mailing - letter and postcard to Threads of Life families with no email address

  • eNews - How to participate/t-shirts

  • Blog - Fundraising encouragement, how to turn in pledges

  • Video - national family spokesperson video 

  • Email - recruitment to past participants not yet registered for 2026

  • Email - coaching message to 2026 team captains

  • Email - fundraising encouragement message to 2026 participants

  • Email - recruitment message to previous team captains not yet registered for 2026

APRIL

This month's focus:

  • Finalize list of volunteers and assigned roles for event day

  • Arrange a site visit and logistics check

  • Ensure all registration materials are prepared and printed

  • Create an event agenda and MC notes

  • Committee Cafe / Registration Q&A Webinar (April 15; 1:00 EST)

  • Finalize Emergency Plan

  • Confirm receipt of t-shirts and signage

  • Enter volunteer hours

Relevant links:

Deadlines for this month:

  • Apr 1 - Registration of at home/virtual teams of 4 or more, and that have fundraised - will be mailed a t-shirt if registered by Apr 1.

  • TBD for all registration volunteers to complete the online training.

National Messaging Scheduled:

  • Social Media Messaging - national Instagram, LinkedIn, Facebook

  • eNews - Fundraising encouragement

  • Blog - What to expect on walk day

  • Video - memory lane sign video

  • Email - coaching message to all 2025 participants

  • Email - coaching message to 2025 registered family members

  • Email - recruitment message to past participants not yet registered for 2025

  • Email - final reminders (per community 1 week before the event)

MAY

This month's focus:

Host your event

  • Complete bank deposit and required paperwork and return to Threads of Life (CC info in 24hrs)

  • Send thank you cards to volunteers and sponsors

  • Submit all outstanding in-kind reports (including volunteer hours)

  • Hold wrap up meeting to review the event and proposed changes for next year

  • Enter volunteer hours

Relevant links:

Deadlines for this month:

  • May 31 the  Steps for Life Challenge closes

National Messaging Scheduled:

  • Social Media Messaging - national Instagram, LinkedIn, Facebook

  • eNews - (May 3) Thank you, update on events

  • Blog - thank you message

  • Personalized email - thank you to sponsors ($1000 and up) from RDCs

  • Email - final reminders (per community 1 week before the event)

  • Email - thank you to all participants

Anchor 11 - October
Anchor 4 - November
Anchor 5 - December
Anchor 6 - January
Anchor 7 - February
Anchor 8 - March
Anchor 9 - April
Anchor 10 - May

Other Helpful Docs

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Anchor 2 - Other Docs

French Materials

We are in the process of translating to French a number of our planning committee resources. This section will be evolving as we go. Check back often. If there is something you are looking for in particular, please reach out. (Note: Documents listed below without a link are currently being drafted.)

French Materials

Volunteer Forms

Supporters

Administrative

Sponsorship

Onsite Registration Kit

​Promotions

Post-Walk Thank Yous

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